Effective Date: January 4, 2026
This Privacy Policy explains how UGN Invent Club collects, uses, stores, and protects the personal data of users of the website https://ugn-inventclub.com/ (hereinafter referred to as the “Site”), as well as what rights users have under the General Data Protection Regulation (GDPR) and applicable Polish law.
- Who is the personal data controller?
Data Controller (Administrator danych osobowych):
UGN Invent Club (JDG)
Owner: Yevhen Tkachov (Yevhen Tkachov)
Address: Poland, 44-100 Gliwice, ul. Krucza 6/19
Phone: +48 573 826 581
NIP: 6312713575
REGON: 525522255
EORI: 840601000020000 - What data might we collect at
? We may process the following categories of data:
- Contact information: first name, last name, company name, job title, email address, phone number, country/city.
- Request/project details: task description, raw material type, line parameters, desired throughput, output fraction requirements, comments.
- Files you submit: photos, videos, drawings, presentations, technical descriptions (may contain personal data if you have included it).
- Correspondence data: the content of email exchanges or communications via the Website’s forms.
- Technical data: IP address, browser type and version, device type, operating system, pages visited and time of visit, referral source, cookies (if any and in accordance with your settings).
- Phone call data: phone number and the content of the call (if you provide it). Calls are not recorded unless otherwise specified on the Website.
We do not seek to collect special categories of data (such as health information, political views, etc.). Please do not submit such data through the Site.
- For what purpose and on what basis do we process data at
? We process personal data only when there is a legal basis for doing so.
3.1. Processing inquiries and preparing proposals
Purpose: to respond to inquiries, clarify requirements, prepare a preliminary solution outline, a commercial proposal, and technical specifications (TS), and organize a consultation.
Legal basis: performance of a contract or actions taken prior to entering into a contract (Art. 6(1)(b) of the GDPR) and/or our legitimate interest in communicating with customers (Art. 6(1)(f) of the GDPR).
3.2.
Contract and Project Execution Purpose: design, manufacturing, installation, service, warranty and post-warranty work, and communication regarding project execution.
Legal basis: performance of a contract (Article 6(1)(b) of the GDPR).
3.3. Invoicing and Compliance with Legal Obligations
Purpose: accounting and tax reporting, document retention, compliance with legal requirements.
Legal basis: legal obligation (Article 6(1)(c) of the GDPR).
3.4. Improving the Website’s performance and analytics
Purpose: ensuring the Website’s functionality, security, visitor statistics, and improvements to its structure and content.
Legal basis: legitimate interest (Art. 6(1)(f) of the GDPR) and/or consent to the use of certain cookies (Art. 6(1)(a) of the GDPR)—depending on the type of technologies used.
3.5. Marketing and Communications
Purpose: to send you materials, templates, news, or offers (if you have separately consented).
Legal basis: consent (Article 6(1)(a) of the GDPR). You may withdraw your consent at any time.
- Who We May Share Data With
We do not sell personal data. We may share data only to the extent necessary:
- Providers of technical services: hosting, domain registration, email, security systems, backup, analytics, and CRM (if needed).
- Contractors involved in fulfilling your request or contract (for example, engineering partners, service contractors)—only to the extent necessary to perform the work.
- Professional consultants: accountant, lawyer, auditor—as needed.
- To government agencies—if required by law.
We implement contractual and organizational safeguards with all vendors that process data on our behalf (including data processing agreements, where necessary).
- International Data Transfer
UGN Invent Club operates in Poland, and its production and service processes may involve interactions with partners in Ukraine and other countries.
If personal data is transferred outside the European Economic Area (EEA), we provide appropriate safeguards, such as:
- EU Standard Contractual Clauses (SCC), or
- other mechanisms provided for by the GDPR.
Data Retention Periods We retain data only for as long as necessary for the purposes of processing:
- Inquiries and correspondence—for the period required to process the request and handle subsequent communication, typically up to 24 months, unless a contractual relationship is established.
- Contractual data—for the duration of the contract and, in addition, for the duration of the statute of limitations.
- Accounting and tax documents—in accordance with the requirements of Polish law.
- Technical logs—typically up to 12 months, unless longer retention is required for security or incident investigations.
- Your Rights
Under the GDPR, you have the following rights:
- Right of access to data.
- Right to rectification.
- Right to erasure (right to be forgotten) — where applicable.
- Right to restrict processing.
- Right to data portability (for processing based on consent or a contract).
- The right to object to processing based on legitimate interests (including the right to object to direct marketing).
- The right to withdraw consent at any time if the processing is based on consent (this does not affect the lawfulness of the processing prior to withdrawal).
To exercise your rights, please email info@ugn-inventclub.com. We may ask for additional information to verify your identity in order to protect your data.
- Right to File a Complaint
If you believe we are violating data protection regulations, you have the right to file a complaint with a supervisory authority, specifically in Poland:
the President of the Office for Personal Data Protection (UODO). - Cookies and Similar Technologies on
The website may use cookies and similar technologies to:
- ensuring the proper functioning of the Site (essential cookies),
- saving settings (functional cookies),
- statistics and analytics (analytical cookies),
- marketing (marketing cookies, if applicable).
Essential cookies may be set without separate consent, as they are necessary for the Site to function. For other categories of cookies, we may request your consent via the cookie settings banner (if it is enabled on the Site).
You can change your cookie settings in your browser, as well as (if available) in the cookie settings window on the Site.
- Embedded Services and Third-Party Resources
Third-party services (such as maps, videos, and analytics) may be embedded on the Site. These services may collect technical data, including your IP address and information about your interaction with the content, in accordance with their privacy policies. We recommend that you review the policies of the relevant providers if you use these features.
Data Security We implement organizational and technical security measures to protect data from unauthorized access, loss, alteration, or disclosure. However, no method of transmitting data over the Internet is completely secure, so we cannot guarantee absolute protection in all cases.- Automated Decisions and Profiling
We do not make decisions that have legal consequences for you or significantly affect you based solely on automated data processing, including profiling. - Data on Minors
Our website and services are intended for a B2B audience. We do not knowingly collect data from individuals under the age of 16. If you believe a minor has provided us with data, please notify us—we will delete it. - Changes to the
Policy We may update this Policy in the event of changes to our processes or legal requirements. The updated version will be posted on this page, along with the effective date. - Privacy Contact Information
If you have any questions regarding the processing of personal data or wish to exercise your rights, please contact us at:
Email: info@ugn-inventclub.com
Phone: +48 573 826 581
Address: Poland, 44-100 Gliwice, ul. Krucza 6/19
